Marriott Employee Discount Forms
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Marriott Employee Discount Forms

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POLICIES AND PROCEDURES MANUAL SECTION: GENERAL PROCEDURES TITLE:

ACCOUNTING FOR TRAVEL EXPENSES EFFECTIVE NO:

GP-290 REVISION NO:

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OF:

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To provide guidelines for authorization and administration of travel expense reporting by County employees and elected officials.

Objectives of these guidelines are:

uniformity and fairness to all travelers, conservation of public funds and a level of comfort while traveling that allows business to be conducted in a dignified manner.These policies and procedures apply to all of Cobb County's elected officials, employees, members of the advisory boards, and all others who are authorized to travel on County As used in this statement of policy, "County Business" shall pertain to either of the following: "Business Travel" - travel for the purpose of conducting official County business."Professional/Educational Travel" - travel to attend meetings, conferences and training programs for professional growth and development as well as the mutual benefit of the County.

"Authorizing party" - individual authorized to approve or disapprove all travel-related requests.

Individual is assumed to be in a level of authority such that they can accurately "Requesting party" - individual who will be reimbursed for travel costs incurred.ounties of Cobb, Barrow, Bartow, Carroll, Cherokee, Clayton, Coweta, Dekalb, Douglas, Fayette, Floyd, Forsyth, Fulton, Gwinnett, Henry, Newton, Paulding, , Pickens, Rockdale, Spalding, and Walton.POLICIES AND PROCEDURES MANUAL SECTION: GENERAL PROCEDURES TITLE:

ACCOUNTING FOR TRAVEL EXPENSES EFFECTIVE NO:

GP-290 REVISION NO:

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IV.ADMINISTRATION:Employees are expected to search out the most reasonably priced arrangements for their travel event taking into consideration their personal safety and a reasonable level of comfort and dignity.The County does not contract with a specific travel agent.

Employees may book travel arrangements through an agent of their choosing or by utilizing one of the many Internet sites available for such purposes.Appendix A contains a listing of websites that may be useful in booking travel listing is not all inclusive but is intended to provide a guide.Travel arrangements that include air, lodging and/or car rental should be made as far in advance as possible, preferably at least 30 days prior to the travel event, to insure the most economical and desirable arrangements.An employee traveling on appropriate and pre-approved business will not be denied reimbursement for reasonable costs incurred in conformance with this policy.Employees are urged to use credit cards for payment of travel expenses, thereby reducing/eliminating the need for cash advances.

Timely submission of approved requests for reimbursement should provide employees with reimbursement funds in time to pay their credit card charges as they become due
marriott employee discount forms
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GUIDELINES FOR AUTHORIZATION OF TRAVEL:Decisions as to which travel is authorized begin with the budgetary process.

Travel needs must be anticipated and submitted in the biennial budget

for approval by the Board The authorizing party's responsibility is to stay within his/her departmental budget's travel allocation as approved by the Board of Commissioners.Prior to approving a travel request, the authorizing party is responsible for determining that a sufficient unexpended appropriation remains in the travel budget to reimburse all expected costs of the travel.POLICIES AND PROCEDURES MANUAL SECTION: GENERAL PROCEDURES TITLE:

ACCOUNTING FOR TRAVEL EXPENSES EFFECTIVE NO:

GP-290 REVISION NO:

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OF:

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Personal items, alcoholic beverages and expenses of

family members are not authorized.

Expense reports must be prepared to reflect only actual expenses

essential to the conduct of County business by the employee.
Requests for travel, travel advances, and actual expense reimbursement should be
Authorizing PartyEmployee other than department head Employee's immediate supervisor and/or department head (if immediate supervisor isn't a department head); The department heads designee as registered in the Finance Department provided the designee is in a major position of authority.Department Head Themselves County Manager Themselves Commission Members Approved by vote at a public commission

meeting per Cobb County Code Section 2-1-9 Other Elected Officials Themselves EXPENSE REIMBURSEMENT POLICIES:The following reimbursement guidelines are intended to set forth maximum standardsEmployees and officials of the County are expected to spend funds prudently.

Lodging - Reimbursement for lodging is authorized when the individual's travel requires overnight accommodation.

Overnight accommodations are not considered necessary within the Metro-Atlanta area unless special circumstances warrant them.

Receipts are required for all lodging costs.

POLICIES AND PROCEDURES MANUAL SECTION: GENERAL PROCEDURES TITLE:

ACCOUNTING FOR TRAVEL EXPENSES EFFECTIVE NO:

GP-290 REVISION NO:

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OF:

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Employees and officials are reimbursed for the cost of single standard room accommodations typically occupied by business travelers at moderately priced hotels.

The minimum corporate, governmental or lowest special rate should be requested along with any other discounts which you might be entitled to receive (i.e.

Senior citizen/AARP) When Traveling in Georgia employees and officials should also request exemption from sales/use and hotel/motel taxes.

Exemption forms will be provided to traveling employees.The County will pay only actual room rental costs supported by the hotel bill for each day that lodging away from home is required for business All employees and officials shall attempt to incur only reasonable hotel expenses when out-of-town.The
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